How we collect and use personal information
The Mayor’s Office for Policing and Crime (MOPAC) is the data controller for the personal information provided to undertake a needs assessment in relation to Child/Adolescent to Parent Violence (CAPV), to understand the efficacy of interventions and other practice models so MOPAC can make decisions about how CAPV assistance is funded in the future. We make decisions about what data is collected and how it is used. We have asked Ecorys UK Limited (Ecorys UK) to collect and process this information on our behalf. Ecorys UK are therefore data processors.
We need to collect Personal Data to undertake the needs assessment. We need to understand demographic information, nature/level of harm and impact of CAPV on individuals and families the views and experiences of young people, parent/carers and community/residents affected by CAPV and related harm/criminality, including drivers/risk factors for CAPV at local level; practitioner perceptions relating to the nature of problem and response, including evolution and efficacy.
Your participation in this research project is voluntary, you do not have to take part. If you do take part and change your mind later on you can withdraw from the research project at any stage.
It would be helpful to start by explaining some key terms used in this policy:
|We, us, our||Mayor’s Office for Police and Crime (MOPAC)|
|Personal Data||Any information relating to an identified or identifiable individual|
|Special category personal data||Personal Data revealing racial or ethnic origin, political opinions, religious beliefs, philosophical beliefs or trade union membership Genetic and biometric data (when processed to uniquely identify an individual)
Data concerning health, sex life or sexual orientation
|Data subject||The individual who the personal data relates to|
Scope of Personal Data to be processed
The Personal Data that Ecorys UK will be obtaining for this project will be for research purposes only (not operation purposes). This data will be as follows:
How we will use information about you and what is the lawful basis for processing the information.
Processing is necessary for the performance of a task carried out in the public interest. Where we process special category data this will be on the basis that the processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes.
Who we will make your Personal Data available to
We sometimes need to make Personal Data available to other organisations. This includes contracted partners (who we have employed to process your Personal Data on our behalf to undertake the research) and/or other organisations (with whom we need to share your Personal Data for specific purposes).
Where we need to share your Personal Data with others, we ensure that this data sharing complies with data protection legislation. For the purpose of this project:
We only allow our service providers to handle your Personal Data if we are satisfied they take appropriate measures to protect your Personal Data. We also impose contractual obligations on service providers to ensure they can only use your Personal Data for the purposes outlined above and to provide services to us.
If you would like more information about who we share our data with and why, please contact us (see ‘How to contact us’ below)
Personal Data will be held at Ecorys’ offices, by the partner academics and in the offices of our service providers. We will not transfer any information we process about you outside of the UK.
How long we will keep your Personal Data
We will only keep your Personal Data for as long as we need it for the purpose(s) of this piece of work, after which point it will be securely destroyed. Please note that, under Data Protection legislation, and in compliance with the relevant data processing conditions, Personal Data can be kept for longer periods of time when processed purely for archiving purposes in the public interest, scientific or historical research, and statistical purposes.
Personal Data will be held in accordance with processing requirements stipulated by us. Once the processing is complete at the end of July 2021, the data will be retained for 90 days, after which it will be destroyed using a secure process, when we instruct Ecorys UK to do so.
Your data protection rights
Under certain circumstances, you have the right:
|Access||The right to be provided with a copy of your Personal Data|
|Rectification||The right to require us to correct any mistakes in your Personal Data|
|Erasure (also known as the right to be forgotten)||The right to require us to delete your Personal Data—in certain situations|
|Restriction of processing||The right to require us to restrict processing of your Personal Data in certain circumstances, eg if you contest the accuracy of the data|
|Data portability||The right to receive the Personal Data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party—in certain situations|
|To object||The right to object:
- at any time to your Personal Data being processed for direct marketing (including profiling);
- in certain other situations to our continued processing of your Personal Data, eg processing carried out for the purpose of our legitimate interests.
|Not to be subject to automated individual decision making||The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you|
Further information about your data protection rights, including the circumstance in which they apply, please contact us (see ‘How to contact us’ below) or on the Information Commissioner’s website at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/principles/
Keeping your Personal Data secure
We have appropriate security measures to prevent Personal Data from being accidentally lost or used or accessed unlawfully. We limit access to your Personal Data to those who have a genuine business need to access it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Before Ecorys UK review participants’ Personal Data (which comprise monitoring data; data on outcomes measured by CAPV interventions; administrative data; data from the surveys; data from in-depth interviews and focus groups), Ecorys UK will remove names and other information that might identify participants, their friends or family, or other people.
Anonymous information will be used for reports, publications, and presentations. The results of the evaluation will be shared through regular progress reports, draft and final reports and other outputs capturing the learning from the study (e.g., a good practice toolkit) as well as via social media. No individuals will be identifiable in this information.
We may need to update this privacy notice periodically, so we recommend that you revisit this information from time to time. This version was last updated on [ ].
How to contact us
If you have any questions or concerns about the collection, use or disclosure of your personal information please contact us.
Details of MOPAC’s Data Protection Officer:
How to complain
Please contact us if you have any query or concern about our use of your information (see ‘How to contact us’). We hope we will be able to resolve any issues you may have.
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues via https://ico.org.uk/concerns/.
This privacy notice was published on 29/04/2021 and last updated on 29/04/2021.
We may change this privacy notice from time to time—when we do we will inform you via email (or the original means of contacting you if different).
Please keep this sheet for your information.